DeSoto City Council Meeting
Tuesday, December 2, 2014

The City Council of the City of DeSoto held a City Council Meeting Tuesday, December 2, 2014, in the Jim Baugh Government Center (City Hall), 211 E. Pleasant Run Road, DeSoto, Texas


 

A.

WORK SESSION

 

Mayor Sherman called the meeting to order at 6:01pm.  Councilmember Zander was not present at the calling of the meeting.


Members Present:
Mayor Sherman
Mayor Pro Tem McCowan
Councilmember Helm
Councilmember Clark
Councilmember Proctor
Councilmember North
 


 

1.

Review of Master Agenda

 

Dr. Richardson, City Manager, reviewed the following items from the Master Agenda:

1. December 5, 2014 - DeSoto Tree Lighting - 7pm start, 7:30pm lighting
2. December 6, 2014 - Hometown Holiday Parade - 5:30pm
3. December 17, 2014 - Employee Annual Awards Banquet - Civic Center - 11:30am


 

Mayor Sherman recognized the efforts of the DeSoto Police Department for their continued positive news coverage specifically highlighting Officer Holder and Chief Costa.


 

Mayor Sherman asked the Council (by a show of hands) who would be attending the Employee Banquet.  All Councilmembers raised their hands with the exception of Councilmember Zander, due to his absence.


 

City Secretary Morris polled the City Council to see who would be attending the Christmas Parade. The results were as follows:

1. Mayor Pro Tem McCowan - indicated that due to a death in her family, she would not be attending
2. Councilmember Helm - indicated he will use his own vehicle for the parade
3. Councilmember Proctor - indicated she will need a vehicle for the parade
4. Councilmember Clark - indicated she will need a vehicle for the parade
5. Mayor Sherman - indicated he will speak with the City Secretary regarding his needs at a later time
6. Councilmember North - indicated he will need a vehicle for the parade

Councilmember Zander was not present in order to express his needs.



 

2.

Review of Regular Agenda items

 

Dr. Richardson, City Manager, indicated that Agenda Item F.1. - Consider a Tax Abatement Agreement on Business Personal Property for up to 10 years with Solar Turbines Incorporation on Machinery and Equipment for Solar Turbines Product Expansion Project has been moved to the next City Council Meeting scheduled for December 16, 2014.


 

Councilmember Zander arrived at 6:07pm.


Members Present:
Mayor Sherman
Mayor Pro Tem McCowan
Councilmember Helm
Councilmember Clark
Councilmember Proctor
Councilmember North
 


 

3.

City Council will convene in their capacity as the DeSoto Housing Finance Corporation, DeSoto Industrial Development Authority, and the DeSoto Health Facilities Development Corporation for the purpose of appointing officers, approval of minutes and to receive reports from treasurer.

 

The City Council convened into the various corporations in order to conduct business for each.


 

DeSoto Housing Finance Corporation


 

I. Appointment of Board Members


Motion by Councilmember Clark with second by Councilmember North to appoint current City Councilmembers as Board Members. Motion approved.


 

II. Election of Officer - Vice President


Motion by Councilmember Proctor to appoint Mayor Pro Tem McCowan for to the position of Vice-President. Motion approved.


 

III. Approval of the minutes


Motion by Mayor Pro Tem McCowan with second by Councilmember Clark to approve minutes as submitted. Motion approved.


 

IV. Treasurer Report


Motion by Councilmember North with second by Councilmember Zander to approve Treasurers Report as submitted. Motion approved.


 

Council discussion regarding any activity this corporation has experienced and an example of the type of projects for this corporation (Mt. Vernon, Old Hickory Manor, and the Colonies)


Motion by Councilmember Zander with second by Councilmember Proctor to adjourn the DeSoto Housing Finance Corporation meeting at 6:15pm. Motion approved.


 

DeSoto Health Facilities Corporation convened at 6:16pm.


 

I. Appointment of Board Members


Motion by Councilmember North with second by Mayor Pro Tem McCowan to appoint current City Councilmembers as Board Members. Motion approved.


 

II. Election of Officer - Vice President


 

Motion by Councilmember Zander to appoint Councilmember Clark as Vice-President.  Motion was lost for lack of a second.


Motion by Councilmember Clark with second by Councilmember Proctor to appoint Mayor Pro Tem McCowan as Vice-President. Motion approved.


 

III. Approval of Minutes


Motion by Mayor Pro Tem McCowan with second by Councilmember Helm to approve minutes as submitted. Motion approved.


 

IV. Treasurer Report


Motion by Councilmember Zander with second by Councilmember North to approve Treasurer Report as submitted. Motion approved.


 

Council discussion regarding the corporation and current projects  Edena Atmore, Finance Director, indicated that she did not have this information currently available; however, will supply this information to the Council at a later date.


 

The DeSoto Health Facilities Development Corporation adjourned at 6:19pm.


 

The DeSoto Industrial Development Authority convened at 6:20pm.


 

I. Appointment of Board Members


Motion by Councilmember Zander with second by Mayor Pro Tem McCowan to appoint current City Councilmembers as Board Members. Motion approved.


 

III. Approval of Minutes


Motion by Mayor Pro Tem McCowan with second by Councilmember Zander to approve minutes as submitted. Motion approved.


 

II. Election of Officer - Vice President


 

Motion by Councilmember Zander to appoint himself as Vice President.  Motion was lost for lack of a second.


Motion by Councilmember Helm with second by Councilmember Proctor to appoint Mayor Pro Tem McCowan as Vice President. Motion approved.


 

IV. Treasurer Report


Motion by Councilmember North with second by Mayor Pro Tem McCowan to approve Treasurer Report as submitted. Motion approved.


Motion by Mayor Pro Tem McCowan with second by Councilmember Clark to adjourn DeSoto Industrial Development Authority at 6:26pm. Motion approved.



 

4.

Update about U.S. Department of Housing & Urban Development requirements for entitlement cities that participate in the Community Development Block Grant (CDBG) Program, and receive the draft Community Participation Plan for future consideration

 

Lora Stallings, Assistant City Manager gave a brief update on the U.S. Department of Housing and Urban Development requirements for entitlement cities that participate in Community Development Block Grant Program highlighting the following:

* Reports for approval
* Data collection (typically 7-8 months via townhall meetings, surveys)
* Consultant
* Overview and intent of what to expect

She also introduced Linda Zander as a representative from the DeSoto Domestic Violence Advisory Committee in which this committee has received preliminary approval for funding through CDBG.


 

Ms. Stallings introduced Dr. Swiger, who the City has hired as a consultant in this process.  Dr. Swiger gave a presentation on the Plan of Action highlighting the following:

* What is a Consolidated Plan?
* 3 HUD objectives (decent housing, suitable living, expanded economic opportunity)
* HUD Program (CDBG funds are unknown until Congress passes its budget and has made allocations; however, depends upon resources and best usage)
* Annual Action Plan
* Analysis of Impediments (AI) and what it contains (community profile, housing mortgage data, discrimination complaint data, etc.)
* Fair Housing & Community Needs Survey (online, hard copy - which is returned to City Administration)

* Timeline
(December 2014 - research; January 2015 - 1st Public Hearing; February/March, 2015 - draft documents; May - programs decided/documents completed; May/June, 2015 - public review; July 2015 - 2nd Public Hearing; August 2015 - documents to HUD)


 

Council discussion regarding the use of funds for Veterans Affairs programs, transportation for seniors, clarification of the 20% administration fee, and allocation dispursements.  It should be noted that funds can be used for both Veterans Affairs programs and Transportation programs; however, one must be mindful if other resources are available for these types of programs.



 

5.

Update regarding egret rookery at the southeast corner of Parkerville Road and Hampton Road

 

Jimmy Stephens, Environmental Health Manager, gave a brief update of the Egret rookery at the southeast corner of Parkerville Road and Hampton Road.  Specifically, he highlighted the following:

* March 2014 - City receives calls regarding birds (noise, odor, traffic)
* Determined nesting site
* August 2014 - City hosts action meeting - determines birds are federally protected and would likely return to same location
* November 2014 - City partnership with property owner for a not to exceed amount of $15,000 in order to clear site. Property owner will obtain necessary permits
* Timeline - site must be cleared before birds return


 

Council discussion regarding the possibility of City funds being reimbursed from federal government in order to remove trees and what type of trees were being removed (i.e. "trash" trees).


 

Mayor Sherman adjourned the meeting at 6:58pm.



 

B.

REGULAR SESSION - CALL TO ORDER

 

Mayor Sherman called to order the meeting at 7:06pm.


Members Present:
Mayor Sherman
Mayor Pro Tem McCowan
Councilmember Helm
Councilmember Clark
Councilmember Proctor
Councilmember North
Councilmember Zander
 


 

1.

Announcement of emergency procedures and exits: Fire Department


 

2.

Invocation by: TBD

 

The invocation was provided by Pastor Ouida Lee, Church of the Disciple.



 

3.

Pledge of Allegiance led by: Councilmember James Zander


 

4.

Introduction of Ambassador: Zyndall Anderson, Civic Center Coordinator

 

Zyndall Anderson has been employed with the City of DeSoto as the Recreation/Civic Center Coordinator since April of 2014. Zyndall grew up in Jackson, MS. She moved to San Antonio in 1988 to attend the University of Texas in San Antonio. Zyndall graduated from UTSA with her Bachelor’s Degree in Accounting. After graduation, she worked for UPS for 19 years. Zyndall also worked for Siemens Energy and Automation as a Bid and Sales Manager. In 2013, Zyndall pursued her dream and started to study to become a certified personal trainer. In 2014, she obtained her certification and competed in her first figure bodybuilding  competition in 2014 finishing in second place! Zyndall spends much of her free time with her two daughters, working out, and training clients.



 

C.

PRESENTATIONS


 

1.

Presentation of Life Saving Awards - Station 263

 

Ms. Morris read the agenda caption and introduced Chief Duffield and Captain Southard who made the presentations.



 

D.

CONSENT AGENDA Items are listed on the Consent Agenda by the City Manager and are recommended to the City Council for single vote approval.  An item(s) may be removed from the Consent Agenda for separate vote at the request of a Councilmember, the Mayor, or the City Manager.


 

1.

Approval of City Council Minutes

a. Regular Meeting - 09-16-14, 11-13-14
b. Special Meeting - 07-17-14

 

2.

Acceptance of Board and Commission Minutes

a. Arts Commission - N/A
b. Building and Standards Commission - N/A
c. Civil Service Commission - 09-15-14
d. DeSoto Economic Development - 10-27-14
e. DeSoto, Texas Historical Foundation - 10-03-13, 07-08-14, 07-22-14
f. Domestic Violence Advisory Committee - N/A
g. Keep DeSoto Beautiful - N/A
h. Library Advisory Board - N/A
i. Park Development Corporation - 08-18-14, 10-06-14
j. Planning and Zoning -N/A
k. Zoning Board of Adjustment - N/A

 

3.

Other Items

 

Submitted for consideration are the minutes from the DeSoto City Council, Civil Service Commission, Economic Development, Historical Foundation and Park Development Corporation.


Motion by Mayor Pro Tem McCowan with second by Councilmember North to approved as submitted. Motion approved.



 

E.

PUBLIC HEARINGS


 

1.

Consider an Ordinance designating Tax Abatement Reinvestment Zone No. 7 for the property bounded  by the south side of Centre Park Boulevard, the west side of Kestrel Avenue and the north side of Peregrine Way and located at 215 East Centre Park, DeSoto.

 

City Attorney Gorfida read the agenda caption and introduced Jeremiah Quarles, Economic Development Corporation CEO, who presented the staff report.


Motion by Councilmember Zander with second by Councilmember North to open Public Hearing. Motion approved.


Motion by Mayor Pro Tem McCowan with second by Councilmember Zander to close Public Hearing. Motion approved.


 

Council discussion regarding clarification/explanation of the Tax Abatement as it relates to this project, first steps of designating a Tax Abatement Reinvestment Zone, the City's last request for a Reinvestment Zone (Kohl's), determination of other Tax Abatements for Solar Turbines, and possible challenges that are being faced regarding the timeframe for completion of the contract/agreement with Solar Turbines.


 

City Attorney Gorfida read Ordinance 2004-14 for the public record.


Motion by Councilmember Proctor with second by Mayor Pro Tem McCowan to approve an Ordinance designating Tax Abatement Reinvestment Zone No. 7 for the property bounded  by the south side of Centre Park Boulevard, the west side of Kestrel Avenue and the north side of Peregrine Way and located at 215 East Centre Park, DeSoto. Motion approved.



 

F.

REGULAR AGENDA - New Business


 

1.

Consider a Tax Abatement Agreement on Business Personal Property (BPP) for up to Ten (10) years with Solar Turbines Incorporated on Machinery and Equipment for Solar Turbines Product Expansion Project.

 

This agenda item has been moved to the City Council Meeting scheduled for December 16, 2014.



 

2.

Consider authorizing the Mayor to execute a Professional Services Agreement with Grantham and Associates in the amount of $231,885 for the Basin D I&I Study.

 

City Attorney Gorfida read the agenda caption and introduced Crystal Owens, City Engineer, who presented the staff report.


 

Council discussion regarding clarification of a basin and where it approaches the City of Dallas boundary line (City Engineer will send an overall map of the basin to the City Council), and job creation and a commitment from the contractor to provide workers with a livable wage of no less than $10 per hour.


Motion by Mayor Pro Tem McCowan with second by Councilmember North to to authorize the Mayor to execute a Professional Services Agreement with Grantham and Associates in the amount of $231,885 for the Basin D I&I Study. Motion approved with six (6) votes in favor from Mayor Sherman, Mayor Pro Tem McCowan, Councilmember Helm, Councilmember Clark, Councilmember Proctor, and Councilmember North, and with one (1) vote in opposition from and Councilmember Zander..



 

3.

Consider an Ordinance approving the Boundary Adjustment Agreement with the City of Dallas, Texas, at the northwest corner of Old Hickory Trail and Danieldale Road and the southeast corner of Polk Street and Danieldale Road.

 

City Attorney Gorfida read the agenda item and introduced Edlyn Vatthauer, Planning Manager, who presented the staff report.


 

Council discussion regarding the City of Dallas' role/procedures once this Ordinance is passed. City Attorney Gorfida informed the Council that the City of Dallas as well as the City of DeSoto have already signed the agreements for the Boundary Agreement and this meeting is to ratify these agreements.


 

City Attorney Gorfida read Ordinance 2005-14 for the public record.


Motion by Councilmember Proctor with second by Councilmember North to Ordinance 2005-14 approving the Boundary Adjustment Agreement with the City of Dallas, Texas, at the northwest corner of Old Hickory Trail and Danieldale Road and the southeast corner of Polk Street and Danieldale Road. Motion approved.



 

G.

REGULAR AGENDA - Old Business

 

No items scheduled for this agenda.



 

H.

CITIZEN APPEARANCES

 

Erika Estes
1425 David Avenue #204
DeSoto, TX  75115



 

I.

ITEMS OF COMMUNITY INTEREST

 

The City Council informed the public of upcoming events.



 

J.

ADJOURNMENT OF REGULAR SESSION

 

Mayor Sherman adjourned the meeting at 7:54pm.



 

K.

EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION

 

No items scheduled for this agenda.










Respectfully submitted,



 
_________________________________
Kisha R. Morris, City Secretary

 

APPROVED:_________________



 
________________________________
Carl O. Sherman, Mayor