DeSoto City Council Meeting
Tuesday, October 16, 2012

The City Council of the City of DeSoto held a City Council Meeting Tuesday, October 16, 2012, in the Jim Baugh Government Center (City Hall), 211 E. Pleasant Run Road, DeSoto, Texas


 

A.WO

RK SESSION

Members Present:
Councilmember Ledbetter
Mayor Pro Tem Valentine
Councilmember Respess
Councilmember McCowan
Councilmember Zander
 

 

Mayor Pro Tem Valentine called the meeting to order at 6:07pm.



 

1.

Review of Master Agenda by City Manager.

 

Acting City Manager Tracie Hlavinka reviewed the upcoming items on the Master Agenda. In addition, Ms. Hlavinka expressed her thanks for the Fire Department providing food for the City Council this evening.  Lastly, Mayor Pro Tem Valentine expressed the importance of obtaining and submitting Place Specific appointments for the Boards and Commissions.


 

Mayor Pro Tem Valentine adjorned the Work Session at 6:12pm and moved to convene into the DeSoto Housing Finance Corporation meeting.



 

2.

Discussion of Regular Agenda items.

 

No discussion.



 

3.

Meeting of the DeSoto Housing Finance Corporation to discuss the refinancing of a bond issue.

 

Edena Atmore, Director of Finance, began the DeSoto Housing Finance Corporation meeting by asking Council's approval of the August 18, 2011 mintues.  Councilmember James Zander made a motion to approve the minutes and Councilmember Curtistene McCowan seconded the motion to approve.  Minutes were approved as submitted.


 

Ms. Atmore discussed the Treasurer's Report and asked the Council for a motion to approve the Treasurer's Report.  Councilmember Curtstene McCowan made a motion to approve the Treasurer's Report and Councilmember James Zander seconded the motion to approve.  Treasurer's Report was approved as submitted.


 

Ms. Atmore asked the Council to consider a Resolution authorizing and approing redemption of the DeSoto Housing Finance Corporation variable rate demand multi-family housing revenue bonds (Hickory Manor Senior Apartments), Series 2004, and the execution and delivery of a subordination and modication agreement related to the regulatory agreement and declaration of restrictive coventants associated with said bonds, and containing other provisions relating to the subject.

Councilmember Curtistene McCowan made a motion to reflect agenda caption and Councilmember Sandy Respess seconded the motion. 


 

Mayor Pro Tem Denise Valentine moved to adjorn said meeting at 6:19pm.



 

B.

REGULAR SESSION - CALL TO ORDER

Members Present:
Councilmember Ledbetter
Mayor Pro Tem Valentine
Councilmember Lockhart
Councilmember Respess
Councilmember McCowan
Councilmember Zander
 

 

Mayor Pro Tem Valentine called the meeting to order at 7:05pm.  Ms. Valentine stated that Mayor Carl Sherman would not be in attendance this evening as he was at the City of Glenn Heights working on an agreement that promotes economic development within the two cities.



 

1.

Invocation by: Vanessa Ingram, Christian Chaple CME Temple of Faith


 

2.

Pledge of Allegiance led by Councilmember Patricia Ledbetter


 

3.

Ambassador: Renee Venters, Library Department

 

Renee is one of the newest members of the DeSoto Public Library; 3 months.  She works the evening shift in the computer lab.  Renee has a Bachelor’s degree in Elementary Education from Langston University and a Master’s degree in Education Administration with Principle Certification from the University of Texas at Arlington.  She is employed full time as an Assistant Principle in the Fort Worth ISD.  Renee truly enjoys helping all visitors in the library computer lab and enjoys building positive, long lasting relationships with the patrons and "regulars" of the DeSoto Library.  In her spare time, she loves spending time with friends/family, camping, creative arts and attending high school football games and of course reading. Renee’s personal philosophy is Diligence plus Dedication plus Determination plus Discipline, equals Success.



 

C.

PRESENTATIONS

 

Ms. Morris read the agenda item and introduced Tracy Cormier, Accounting Manager, who presented the report.



 

1.

Presentation of the September 2012 Financial Report.

 

Councilmember Respess clarified that this report did not contain any year-end accruals and inquired about any trailing costs.  Mr. Comier clarified that by the end of October, everything should be paid.



 

D.

CONSENT AGENDA

 

Ms. Morris presented the Consent Agenda items for consideration.



 

1.

Approval of City Council Minutes

a. Regular Meeting - 09-18-12
b. Special Meeting - N/A

 

2.

Acceptance of Board and Commission Minutes

a. Arts Commission - 08-06-12, 09-10-12
b. Building and Standards Commission - N/A
c. Civil Service Commission - N/A
d. DeSoto Economic Development - 08-27-12, 09-06-12
e. DeSoto, Texas Historical Foundation - 08-14-12
f. Keep DeSoto Beautiful - N/A
g. Library Advisory Board - 08-02-12
h. Park Development Corporation - N/A
i. Planning and Zoning - N/A
j. Zoning Board of Adjustment - N/A

 

3.

Other items

a. Consider a Resolution to adopt City Financial Policies.
b. Consider Boards and Commissions Appointments.

Motion by Councilmember Respess with second by Councilmember Ledbetter to approve minutes as submitted as well as a Resolution to adopt City Financial Policies and Boards and Commissions appointments. Motion approved.



 

E.

PUBLIC HEARINGS


 

F.

REGULAR AGENDA - New Business

 

It should be noted that during this meeting Mayor Pro Tem Denise Valentine was acting for Mayor Carl Sherman.  However, the information listed on the voting system had not been changed and Ms. Valentine’s vote is listed as Carl Sherman as noted on the video.



 

1.

Consider approval of a Purchase Order with Kenwood USA Corporation in the amount of $4,497.71 monthly ($53,972.52 annual cost) for an ongoing radio system maintenance agreement.

 

Ms. Morris read the agenda caption and introduced Janet Sanders, Interim SWRCC Managing Director, who presented the report.


 

Council discussion regarding the costs and whether or not the money is distributed amongst the tri-cities as well as when the implementation date will occur which will be retroactively from August to July.


Motion by Councilmember McCowan with second by Councilmember Lockhart to approve a purchase order with Kenwood USA Corporation in the amount of $4,497.71 monthly ($53,972.52 annual cost) for an ongoing Radio Maintenance Agreement.  Motion approved.



 

2.

Consider recommendations submitted by the DeSoto Arts Commission to the DeSoto City Council for funding of Arts Grants for FY 2012-2013.

 

Ms. Morris read the agenda caption and introduced Kathy Jones, Community Relations Manager, who presented the staff report.


 

Councilmember James Zander made positive comments regarding the events held at the Corner Theatre which represents the diversity of the commnunity.  He encouraged everyone to come out and participate and see the great performances.  Councilmember Patricia Ledbetter also commented and thanked Kathy Jones for her diligent work on the Arts Commission.  Kathy Jones, recongized Evelyn Trowel and Rena Thomas as individuals who spearheaded a lot of the work that is performed for the Arts Commission.  Council and City Attorney also discussed agreements under the Arts Commission sponsored programs as well as surveys for the events.  Mayor Pro Tem Valentine indicated her excitement and her pleasure about what is presented.


Motion by Councilmember Ledbetter with second by Councilmember Zander to approve the DeSoto Arts Commission to fund arts grants in the total amount of $58,931.25 for FY 2012-2013 and to use $20,031.25 to fund other DAC sponsored program planned in FY 2012-2013 as submitted excluding the Concerned DeSoto Citizens concert which will be voting on separately. Motion approved.


 

Ms. Jones discussed the Concerned DeSoto Citizens request of $1037.50 for their annual gospel concert.


Motion by Councilmember Zander with second by Councilmember Ledbetter to approve Concerned DeSoto Citizens request of $1037.50 for their annual gospel concert.This item was voted on separately at the request of Councilmember Curtistene McCowan due to the fact that she is currently serving on the Concerned DeSoto Citizens board. Motion approved, with four (4) members voting.



 

3.

Consider an Inter-local Purchasing Cooperative Agreement with the City of Bedford and others, referred to as member cities, for the purpose of purchasing goods and services as provided by Section 271.102 of the Texas Local Government Code.

 

Ms. Morris read the agenda caption and introduced Edena Atmore, Director of Finance, who presented the staff report.


 

Council discussion regarding items that will be purchased using this Interlocal agreement.


Motion by Councilmember Zander with second by Councilmember Respess to approve an inter-local Purchasing Cooperative Agreement with the City of Bedford and others, referred to as "member cities", for the purpose of purchasing goods and services as provided by Section 271.102 of the Texas Local Government Code. Motion approved.



 

4.

Consider award of annual contract to J-N Wrecker Services, Inc., for wrecker service and vehicle storage facility.

 

Ms. Morris read the agenda caption and introduced Joseph Costa, Police Chief, who presented the staff report.


 

Council discussion regarding whether the finalists’ businesses are located within the City, main reasons vehicles are impounded, differences between regular and heavy duty vehicles as well as the bid process.


 

Mayor Pro Tem made an exception with regards to speaking on this particular agenda item.  She indicated that she will give an opportunity to those who are present to be able to speak and encouraged Chief Costa to remain available.

The following individuals were permitted to make comments.

James Carroll
Chris Tibbs
Charlie Davidson

Tayo Sokale, Purchasing Manager, spoke regarding the bid process.


Motion by Councilmember McCowan with second by Councilmember Respess to award an annual contract to J-N Wrecker Service, Inc., to provide wrecker services and storage facility for a period of (3) years with the option of three (3) yearly renewals. Motion approved.



 

G.

REGULAR AGENDA - Old Business


 

H.

CITIZEN APPEARANCES

 

Steven Wilks, 1225 East Pleasant Run Road - Pecan Crossing Apartments, solicited assistance from the City Council with regards to his stolen motorcycle.



 

I.

ITEMS OF COMMUNITY INTEREST

 

Councilmembers discussed national and local events.



 

J.

ADJOURNMENT OF REGULAR SESSION


 

K.

EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION









Respectfully submitted,



 
_________________________________
Kisha R. Morris, City Secretary

 

APPROVED:_________________



 
________________________________
Carl O. Sherman, Mayor