DeSoto City Council Meeting
Tuesday, July 17, 2012

The City Council of the City of DeSoto held a City Council Meeting Tuesday, July 17, 2012, in the Jim Baugh Government Center (City Hall), 211 E. Pleasant Run Road, DeSoto, Texas


 

A.

WORK SESSION (BEGINS AT 5 PM)

Members Present:
Councilmember Ledbetter
Mayor Pro Tem Valentine
Councilmember Lockhart
Mayor Sherman
Councilmember Respess
Councilmember McCowan
 

 

Mayor Sherman called the Work Session to order at 5:05 p.m.



 

1.

Review of Master Agenda by City Manager.

 

City Manager, Tarron Richardson, reviewed upcoming items on the Master Agenda.



 

2.

Discussion of Regular Agenda items.


 

3.

Discuss proposed Employee Benefits relating to Health, Dental, Life, Long-Term Disability, and Vision Insurance coverage.

 

Kathleen Shields, Managing Director of Human Resources, presented information regarding the process of requesting quotes for employee health benefit coverage and explained the new plans represent a cost savings to the City of $192,000.  Lance Pendley with McGriff, Siebels & Williams - the City’s insurance consulant group, was available to answer questions.

Councilmember Zander arrived at 5:45 p.m.

Council discussion regarding deductibles, cost savings, and notification of accumulated savings at the end of the fiscal year. 



 

4.

Discuss selections of projects to submit to Dallas County for consideration for their 6th Major Capital Improvements Program (MCIP) Call-for-Projects for construction in FY2017-FY2020. 

 

Tom Johnson, Managing Director of Development Services described the MCIP program and provided recommendations regarding projects to include in the application.  He also explained the application process.

Council discussion regarding various projects and potential costs involved.  It was the consensus of Council to include road projects involving Polk Street, Wintergreen Road, Westmoreland Road, and Hampton Road in the application.



 

5.

Discuss proposed Purchasing Policies and Procedures.

 

Edena Atmore, Managing Director of Finance, reviewed the changes in the policy since it was originally presented to Council.

Mayor Sherman adjourned the Work Session at 6:34 p.m.



 

B.

REGULAR SESSION - CALL TO ORDER

Members Present:
Councilmember Ledbetter
Mayor Pro Tem Valentine
Councilmember Lockhart
Mayor Sherman
Councilmember Respess
Councilmember McCowan
Councilmember Zander
 

 

Mayor Sherman called the meeting to order at 7 p.m.



 

1.

Invocation by: Maureen Fryer


 

2.

Pledge of Allegiance led by Councilmember Deshaundra Lockhart.


 

3.

Ambassador: Daniel Cokes, Library.

 

Daniel Cokes is a Senior, Legal Communications major at Howard University. He is also a Dallas, Texas, resident and a graduate of South Oak Cliff High School.

While at Howard University, his leadership influence—on both students and administrators—has made a substantial contribution to the institutions' progress. Recently, he committed his spring attendance to Princeton Theological Seminary for his Masters of Divinity—where he will undergo theological reflection—with hopes of attending law school immediately after.

Daniel lives by the quote, “What you get determines how you make a living, and what you can give determines how you make a life.”



 

C.

PRESENTATIONS


 

1.

Presentation of Proclamation in recognition of DeSoto Olympian Errol Spence, Jr.

 

Mayor Sherman presented the proclamation to Mr. Spence's parents, Errol Spence Sr. and Debbie Spence.  He also presented them with All-America City pins and DeSoto pins to share with other Olympic athletes and families.



 

2.

Presentation of the June 2012 Financial Report.

 

Tracy Cormier, Accounting Manager, presented the financial report.

Council discussion regarding expense timing vs. staffing and expense trends.



 

D.

CONSENT AGENDA


 

1.

Approval of City Council Minutes

a. Regular Meeting - 06-19-12
b. Special Meeting - N/A

 

2.

Acceptance of Board and Commission Minutes

a. Arts Commission - N/A
b. Building and Standards Commission - N/A
c. Civil Service Commission - 04-16-12, 05-21-12, 06-25-12
d. DeSoto Economic Development - N/A
e. DeSoto, Texas Historical Foundation - 04-19-12
f. Keep DeSoto Beautiful - N/A
g. Library Advisory Board - 05-03-12
h. Park Development Corporation - N/A
i. Planning and Zoning - N/A
j. Zoning Board of Adjustment - N/A

 

3.

Other Items

a. Consider a Resolution to adopt the Purchasing Policies and Procedures as revised June 29, 2012.

Motion by Councilmember Respess with second by Councilmember Lockhart to approve Consent Agenda as presented and Resolution #12-15. Motion approved.



 

E.

PUBLIC HEARINGS


 

1.

Consider Zoning Case Z-1235-12; a Specific Use Permit (SUP) to allow an accessory structure at 1015 North Cockrell Hill Road; containing one (1) lot and consisting of 3.18 acres; Applicant: Chip Hardin; Owner: Marlon Henderson; and adopting Ordinance.

 

Ms. Hallmark read the agenda item and introduced Edlyn Vatthauer, Planning Manager, who presented the staff report.


Motion by Councilmember Respess with second by Councilmember Lockhart to open Public Hearing. Motion approved.


Motion by Councilmember Respess with second by Councilmember Lockhart to close Public Hearing. Motion approved.


 

Ms. Hallmark read the Ordinance caption into the public record.


Motion by Councilmember McCowan with second by Councilmember Lockhart to approve Ordinance #1920-12, Zoning Case Z-1235-12; a Specific Use Permit to allow an accessory structure at 1015 North Cockrell Hill Road. Motion approved.



 

2.

Consider Zoning Case Z-1243-12; an amendment to the City of DeSoto Zoning Ordinance classifying the new Use "Cash for Gold Establishment" involving amending Section 36 - Use Regulations, Section 38 - Parking Regulations, and Appendix 3 - Definitions; and adopting Ordinance.

 

Ms. Hallmark read the agenda item and introduced Edlyn Vatthauer, Planning Manager, who presented the staff report.


Motion by Councilmember Lockhart with second by Councilmember Respess to open Public Hearing. Motion approved.


 

Council discussion regarding result of no action.


Motion by Councilmember Lockhart with second by Councilmember Respess to close Public Hearing. Motion approved.


 

Ms. Hallmark read the Ordinance caption into the public record.


Motion by Councilmember Respess with second by Councilmember Lockhart to approve Ordinance #1921-12, Zoning Case Z-1243-12; an amendment to the City of DeSoto Zoning Ordinance classifying the new Use "Cash for Gold Establishment". Motion approved.



 

3.

Consider Zoning Case Z-1244-12; a change in zoning from Light Industrial (LI) to General Retail (GR); an area to the east of Hampton Road and south of Danieldale Road; Applicant: City of DeSoto; Owners: Hamrd LP and Valley of Faith Christian Center, Inc.; and adopting Ordinance.

 

Ms. Hallmark read the agenda item and introduced Edlyn Vatthauer, Planning Manager, who presented the staff report.


Motion by Councilmember McCowan with second by Councilmember Lockhart to open Public Hearing. Motion approved.


 

Council discussion regarding past and present development interests, possible businesses if zoning changed, and a request for DeSoto Economic Development Corporation's suggestions for location.

Mayor Sherman stepped away from the dais at 7:58 p.m.


Motion by Councilmember Lockhart with second by Councilmember McCowan to close Public Hearing. Motion approved, with six (6) members voting.


 

Ms. Hallmark read the Ordinance caption into the public record.


Motion by Mayor Pro Tem Valentine with second by Councilmember McCowan to Motion approved with five (5) votes in favor from Councilmember Ledbetter, Mayor Pro Tem Valentine, Councilmember Respess, Councilmember McCowan, and Councilmember Zander, and with one (1) vote in opposition from and Councilmember Lockhart., with six (6) members voting.



 

F.

REGULAR AGENDA - New Business


 

1.

Consider approval of a Professional Services Contract with Birkhoff, Hendricks and Carter, LLP, for an amount not to exceed $126,660 for the Eagle Park Elevated Storage Tank Water Project.

 

Mayor Sherman returned to the dais at 8:02 p.m.

Ms. Hallmark read the agenda item and introduced Crystal Owens, City Engineer, who presented the staff report.

Council discussion regarding state regulations for bidding Professional Services contracts and contract parameters.


Motion by Councilmember Respess with second by Councilmember Zander to approve a Professional Services Contract with Birkhoff, Hendricks, and Carter, L.L.P. for an amount not to exceed $126,660 for the Eagle Park Elevated Storage Tank Project. Motion approved.



 

2.

Consider a Resolution authorizing the Mayor to execute a Project Specific Agreement with Dallas County for the Wintergreen Road Major Capital Improvements Program (MCIP) Project.

 

Ms. Hallmark read the agenda item and introduced Crystal Owens, City Engineer, who presented the staff report.

Council discussion clarifiying the scope of the agreement, multi-party participation, the procedure for homes located within the affected area, and the portion of Wintergreen Road that will be made obsolete.


Motion by Councilmember Zander with second by Councilmember Lockhart to approve Resolution #12-16, authorizing the Mayor to execute a Project Specific Agreement with Dallas County for the Wintergreen Road Major Capital Improvements Program (MCIP) Project. Motion approved.



 

3.

Consider all matters incident and related to the issuance and sale of "City of DeSoto, Texas, General Obligation Refunding Bonds, Series 2012", including the adoption of an Ordinance authorizing the issuance of such bonds and providing for the redemption of the obligations being funded.

 

Ms. Hallmark read the agenda item and introduced Edena Atmore, Managing Director of Finance, who presented the staff report.  Jim Sabonis with First Southwest presented the details of the bond sale.

Council discussion regarding the time frame for refunding opportunities, maturities of bonds and changes to dates of payments and maturity.

Ms. Hallmark read the Ordinance caption into the public record.


Motion by Councilmember McCowan with second by Councilmember Ledbetter to approve Ordinance #1922-12, authorizing the issuance of the General Obligation Refunding Bonds, Series 2012 and the redemption of the obligations being refunded. Motion approved.



 

4.

Consider amending the Public Utilities Budget and approving the purchase of Sensus Positive Displacement Water Meters and Single Port Smart Point Radios from Aqua-Metric Sales Company.

 

Ms. Hallmark read the agenda item and introduced Isom Cameron, Managing Director of Public Utilities, who presented the staff report.

Council discussion regarding the functioning of the radio system and clarification of different meter sizes.

Councilmember Zander stepped away from the dais prior to the vote.


Motion by Councilmember Lockhart with second by Councilmember Respess to amend the Public Utilities budget by $11,389 and approve the purchase of Sensus Positive Displacement Water Meters and Single Port Smart Point Radios as noted from Aqua-Metric Sales Company at a total cost of $104,719. Motion approved, with six (6) members voting.



 

5.

Consider award of contracts with Blue Cross and Blue Shield for employee Health Insurance; Cigna Insurance Company for Dental Insurance; Lincoln Financial for Basic and Voluntary Life and Long Term Disability Insurance; and Block Vision for Vision Insurance.

 

Ms. Hallmark read the agenda item and introduced Kathleen Shields, Managing Director of Human Resources, who presented the staff report.

Councilmember Zander returned to the dais.

Council discussion regarding the use of a consultant and the associated fees and the cost savings of $192,000.


Motion by Councilmember Lockhart with second by Councilmember McCowan to award contracts with Blue Cross and Blue Shield for health insurance; Cigna Insurance Company for dental insurance; Lincoln Financial for basic and voluntary life and long term disability insurance; and, Block Vision for vision insurance. Motion approved.



 

6.

Consider an Ordinance amending the Code of Ordinances, Chapter 4 - Business Regulations, by amending Article 4.800 titled "Wrecker Service".

 

Ms. Hallmark read the agenda item and introduced Robert Lee, Assistant Police Chief, who presented the staff report.

Council discussion regarding the increase in allowed response time and vendor selection.

Ms. Hallmark read the Ordinance caption into the public record.


Motion by Councilmember Respess with second by Councilmember Ledbetter to approve Ordinance #1923-12, amending the Code of Ordinances, Chapter 4, "Business Regulations" by amending Article 4.800 titled "Wrecker Service".   Motion approved.



 

G.

REGULAR AGENDA - Old Business


 

H.

CITIZEN APPEARANCES


 

I.

ITEMS OF COMMUNITY INTEREST

 

Councilmember Zander announced a DeSoto Dining and Dialogue event for its facilitators and hosts on August 9th at Buttons Place.

Councilmember Respess announced free computer classes at the Library on Wednesday, July 18th from 10 - 11:30 a.m.  To register for classes, phone 972-230-9661.

Councilmember Ledbetter announced the Dog Days of Summer on Sunday, August 19th at Moseley Pool from 2 - 6 p.m.  Admission is free.  For further information, contact 972-228-3553.

Mayor Pro Tem Valentine announced the "Beauty is a Beast" presentation in the Corner Theatre. Special matinee performances at 10 a.m. are offered on July 19, 20, 26 and 27. Evening performances at 7:30 p.m. on July 20, 21, 27 and 28.  Tickets are $10 for adults and $5 for seniors and students.

Councilmember Ledbetter announced the Movies in the Park Series at the Amphitheater with "Happy Feet 2" July 27, "Tangled" August 10 at 8:30.  Special Dive in Movie at Moseley Pool on August 3rd with "Surf’s Up" - admission is $3.

Mayor Sherman announced the Mayors 360 Quarterly meeting on Thursday, July 19th with a special buffet beforehand at Button’s Place at 5:30 p.m. for meeting attendants.  The Mayor asked for prayers for the family of Pastor McNeil who passed away.



 

J.

ADJOURNMENT OF REGULAR SESSION

 

Mayor Sherman adjourned the meeting at 9:04 p.m.



 

K.

EXECUTIVE SESSION AND RESULTING POTENTIAL ACTION









Respectfully submitted,



 
_________________________________
Kisha R. Morris, City Secretary

 

APPROVED:_________________



 
________________________________
Carl O. Sherman, Mayor